HackIT 3.0 weeknote #5

Week ending 27/08/21

Many of us have been taking a well earned break this month. I enjoyed some time away last week and then yesterday did my first full day in the office since lockdown #1, which was a surprisingly exciting novelty. 

I still managed to miss the bus and forgot to bring in a keyboard… but after some initial faffing about, it was great to be able to collaborate with colleagues IRL and catch up on what’s been happening in people’s lives these past 18 months.

In between people being on leave in August, we’ve been quietly progressing things, and have quite a few HackIT 3.0 updates for you.

Career development opportunities:

Firstly – congratulations to Tom Midgley and Lewis Sternberg who have been appointed PO and DM respectively to our first pilot product team focusing on document management. We’ll be interviewing for an associate user researcher role soon, and we’ve appointed MadeTech as the agency who’ll work with us on this project.

HackIT 3.0 workshops:

Cate, Emma and I held another really engaging HackIT 3.0 workshop this week, this time to co-create some principles for a learning agreement. Read the full workshop summary here and add your suggestions for principles in the draft document that it links to.

Plus for those who weren’t able to make the last workshop on standards and assurance we’re running another session on 1 September, 3-4pm. Sign up here.

Strategy show and tell:

We’ll be devoting the 9 September strategy show and tell to a HackIT 3.0 recap with an update on progress so far, including a roadmap of activity, so that you can more easily see what we’re doing and in what order.

Recap for any new recruits:

I’m the lead organisational change manager working to support our Divisional Management Team (DMT) to deliver HackIT 3.0, the vision for this is laid out in the ‘Towards our future shape’ document.

The development of HackIT 3.0 is an ongoing conversation, which everyone is invited to participate in. You can contact me directly, join the #hackit-3-point-0 Slack channel, and watch out for regular updates via Google Currents and show and tells.

Hope you all have a great weekend. 

HackIT 3.0 weeknote #4

Week ending 06/08/21

Another busy fortnight in the world of HackIT 3.0 with more career development opportunities on offer and a really engaged workshop session.

Career development opportunities:

Plans to establish pilot product teams continued to evolve with internal applications now being reviewed for some key roles in a pilot document management product team. 

Plus we’ve just invited people to apply to join a new project to establish a Standards & Assurance function. Full details here.

We’re also about to submit a job description for a Product Management Lead role to HR for evaluation which we plan to advertise in the coming weeks.

HackIT 3.0 workshops:

I organised the latest HackIT 3.0 workshop on 3 August, with Cate and Henry, to discuss the subject of making time for learning at work. Big thanks to everyone who attended and made it a very engaging session. 

There was some really interesting debate around how we can do this as an organisation, as line managers and as individuals. Read the full workshop summary here.

There are two more workshops coming up this month with different members of DMT:

  • Principles of a learning agreement – 24 Aug (9.30-11am) – with Cate McLaurin + Emma McGowan. Sign up here

And back by popular demand… for those who weren’t able to make the last workshop we’re running another session on:  

  • Standards & Assurance – 25 Aug (3-4pm) – with Cate McLaurin. Sign up here
Recap for any new recruits:

I’m the lead organisational change manager working to support our Divisional Management Team (DMT) to deliver HackIT 3.0, the vision for this is laid out in the ‘Towards our future shape’ document.

The development of HackIT 3.0 is an ongoing conversation, which everyone is invited to participate in. You can contact me directly, join the #hackit-3-point-0 Slack channel, and watch out for regular updates via Google Currents and show and tells.

Hope you all have a fantastic weekend.

HackIT 3.0 weeknote #3

Week ending 23/07/21

The HackIT 3.0 workflow seems to have naturally fallen into 2 week spirits, so I’m now planning on producing a weeknote every fortnight… aware that’s an oxymoron!

Recruitment opportunities:

We’ve made lots of good progress since my last note, including pushing forward plans to establish pilot product teams. Our Digital Marketplace ad has prompted a number of agency bids to help resource a document management products team, these will be assessed and a contract awarded in the next couple of weeks.

Now we’re looking for HackIT talent interested in filling some key roles within that pilot team. There are opportunities for a Delivery Manager; Associate User Researcher, back-end Developer and Product Owner. More info in Matthew Cain’s Currents post here.

We’ve also been developing some key roles which will help us scope what’s needed from  our Product and Standards & Assurance functions, which will be advertised as soon as we can.

Sign up for HackIT 3.0 workshops:

I’m organising another series of workshops over the summer with different members of DMT. This includes building on some really great ideas which came out of the recent workshop on career pathways

  • Making time for learning at work – 3 Aug (1.30 to 3pm) – with Henry Lewis + Cate McLaurin. Sign up here
  • Principles of a learning agreement – 24 Aug (9.30 to 11am) – with Matthew Cain + Emma McGowan. Sign up here

And back by popular demand… for those who weren’t able to make the last workshop we’re running another session on:  

  • Standards & Assurance #3 – 25 Aug (3 to 4pm) – with Cate McLaurin. Sign up here
Recap for any new recruits:

I’m the lead organisational change manager working to support our Divisional Management Team (DMT) to deliver HackIT 3.0, the vision for this is laid out in the ‘Towards our future shape’ document.

The development of HackIT 3.0 is an ongoing conversation, which everyone is invited to participate in. You can contact me directly, join the #hackit-3-point-0 Slack channel, and watch out for regular updates via Google Currents and show and tells.

Hope you all have a great weekend. 

HackIT 3.0 weeknote #2

Week ending 08/07/21

I’ve been in post for a couple of weeks now as the lead organisational change manager working to support our Divisional Management Team (DMT) to deliver HackIT 3.0. 

In that time, I’ve been reading up on the evolution of HackIT, from a time when it was perceived as one of the lowest performing parts of the Council to now, when it is regarded as one of the highest. A reputation cemented by your incredible response to the unprecedented challenges of a global pandemic and crippling cyber attack.

Against that backdrop, you might question the timing of redesigning the whole service, whilst still dealing with the ramifications of those cataclysmic events. But those events also showed the absolute need to keep evolving as a team, improving security and implementing the most effective use of new and fast-changing technologies in order to best serve both our staff and residents.

DMT were also conscious that putting pre-pandemic plans for HackIT to transition from start up to scale up on a long hiatus could increase anxiety and leave people less certain about the future.

I’ve also been reading all the feedback that has so far been produced, both individually and within teams, in response to the vision laid out in ‘Towards our future shape’ and trying to work out how all those pieces of a puzzle might fit together in an overall organisational shape.

But this is not an academic exercise, this is about people. So over the past couple of weeks, I’ve set out to learn more about how all the individual teams that currently make up HackIT work. I started with team leaders, not because they are more important, but to get an overall view of what services each team delivers and how they do that. 

I’ve had some really open initial discussions with Steve Addison, David Durant, Richard Smith, Felix Tomlinson, Chris Lynham, Sandrine Balley, Lisa Stidle, Darren McCormac, Paul Tyler, Sarah Donegan, Marian Andoh, Judith Beckford, Mal Morris and Zoe Tyndall. These chats have been really thought-provoking and I’m looking forward to booking more in the next couple of weeks. 

A number of other colleagues have also contacted me to offer their support for this work including Rahma Mohamed (service design), Lucy Clifton (relationship management), and Alex Parsons and Lewis Sternberg (delivery management) who have both been doing some interesting research into Communities of Practice (CoPs) which they shared with me. Further examination of what value CoPs bring to individual development, team health and organisational structures will no doubt help shape HackIT 3.0.

I also very much enjoyed working with Cate McLaurin, Emma McGowan and Rob Miller to facilitate two more HackIT 3.0 workshops. The first explored how we can develop clearer career pathways within our new structure, and the second asked further questions around standards and assurance prompted by discussions in an earlier workshop held in May.

This week was also a chance to bring team leaders together with DMT to check in and get feedback on how the HackIT 3.0 engagement is going so far. What we are doing well and what we could be doing differently. Some of my takeaways included a reassuringly positive reaction to our general direction of travel, but also the desire to have: more detail on our timetable; a roadmap; what types of roles might exist within a new structure; and a high level summary of why HackIT 3.0 is happening and what it needs to achieve. 

That’s an ongoing conversation, which everyone is invited to participate in. To do so, you can contact me directly, or join the #hackit-3-point-0 Slack channel, and watch out for regular updates via Google Currents and show and tells.

Coming up next week:

I’ll be publishing summaries of those two workshops via Currents and inviting those who were unable to attend to contribute their views.

We hope to start a recruitment process for a Product lead, one of three anchor roles that will help us build HackIT 3.0, and also for the pilot product team in document management.

Hope you all have a great weekend. 

HackIT 3.0 weeknote #1

Next steps:

Jane, our fab new lead organisational change manager, started in her role and got to work reading up on all the feedback from the workshops so far, and planning our focus for the next couple of weeks.

We now have two more workshops lined up. Please do add your name to this spreadsheet if you like to attend either of them:

  • One for people early in their career – so that we can explore career pathways and development within HackIT 3.0 – on 30 June 2021
  • One on standards and governance – where we’ll be thinking about how we design this function in more detail – on 5 July 2021.

We’ve also written a brief for the 3 prototype product teams in order to give some structure and more detail about what we want to learn from doing this. We’re starting with the managing documents product team – so we’ll be thinking about the roles we need and starting to shape that in more detail.

Next week – highlights:

We’ll be working on creating three anchor roles – within the areas of Communities of Practice; Product teams; and Standards and Assurance – and providing more detail on what they look like and how you can apply for them.

Jane will be meeting with our senior HR business partner Emily Cooper – who will eventually be working alongside us, when we get to the point that we’re ready to design a new structure more formally. For now, we want to make sure Emily understands the context for our thinking and is up to speed with the work so far, before we get to the more detailed stages of this work.

By @madebycatem