Submit My Planning Application weeknotes – Week commencing 10th June 2019

Hello all,

Welcome to Submit my Planning Application weeknotes.

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, there’ll be a blog post being released very soon.

Thanks

Keith Gatt and Mac Kelany for working on the security on Submitting a Planning Applications. Thanks to them for their time and patience.

What we did this week

  • We’ve kicked off sprint 2 where our main focus is on accounts
  • Continued to work on the submitting form from front end to back end  
  • We’re working with the security team to ensure we meet the standards and protocols here at Hackney
  • Continued editing the schema, we’re still writing tests for it
  • In relation to the testing, we’ve completed 70% of it!
  • We’re implementing transactional emails using the GovNotify set up  
  • More information is being added into the form so that users can access and navigate on the ‘To Create a account’ page
  • We had a catch up with the development team to start to understand the Hackney environment and where the code will be deployed for live

What’s next:

  • We need to decide what URL our service can be accessed from
  • The planning ahead of the Service Assessment has kicked off
  • Our Show and Tell next week! Please attend to see our progress the team has made so far.  It will be on Thursday, 20th June ⋅ 1:30 – 2:00pm

What are we keeping an eye on?

  • Other planning projects that may impact on ours (namely the replacement of Northgate M3 with Tascomi for planning applications)
  • Other ICT projects that may impact on ours (namely the API factory which is re-engineering Hackney’s environments and development processes)
  • Progress on the Addresses API at Hackney as or project is dependent on this
  • We’ll be deciding on a date for the Service Assessment to take place

Decisions:

  • We decided to go with gov notify for our emails

Manage a Tenancy: Weeknotes w/c 10th June 2019

Three weeks left now before our deadline for shipping the digital service supporting Enhanced Tenancy Residents association (ETRA) – can we do it? To quote President Obama.

Lots going on as usual for Manage a Tenancy this week. The team has picked up some issues in one of our already products (Tenancy and Household Check) but have quickly rooted out the causes and come up with solutions. We’re in the process of test and are hopeful they’ll be in place for Monday.

Taking a moment – can you imagine even a few years ago – that we’d be able to find, isolate, fix and deploy a solution to an in-production server is just a couple of working days? We sometimes take this kind of thing for granted but the new ways of working and technology have totally transformed out ability to support our users.

At the same time the team is still working on deploying Initial Tenancy Visit. Our code is all in place but we’re still having some tricky issues with the complex technical infrastructure from the previous implementation of this service.

ETRA continues a-pace with good feedback from user-testing of clickable demos today. I’m looking forward to showing working code at our show and tell next week – which we’ll be doing at one of Hackney’s satellite Housing Officer locations.

Finally, I’ll be sitting down on Monday with a group of folks to start hammering out the business case for the next round of work.

Lot’s still to do – still quite a few challenges – but we have a good view of where we want to get to and how to get there.

Onwards!

Network redesign and implementation for WebFirst: Weeknotes w/c 10/06

Where are we?
As we draw close to the end of our first design sprint, we are excited at all that has happened and what has been achieved.

User needs:
You may recall that about 4 weeks ago, we told you that we had been carrying out user research as part of our discovery phase. We surveyed over 40 users across our 9 proof of concept (POC) sites.
We wanted to understand how they consume our current network services and therefore their frustrations and pain points. We also asked them to tell us what they’ll like us to do to make their working life easier and better.
We had about 98% response to our survey and as a team, we spent time analysing the response. From those we have identified 12 user needs + 7 technical user needs that we collated from our interviews with our engineering and architectural colleagues.

Design:
Two weeks ago, we entered the first of our 2 design sprints. We spent the first day doing an exercise to prioritise our user needs. This was to ensure that we were prioritising our design effort.
As part of that, we agreed we will conduct an analysis of all our learning from our sites surveys and from that create a categorisation and possible profile of all sites in the council. So we now have a proposed categorisation mechanism for all sites in the council, for easy assessment and costing: Small site, medium site (high profile), medium site (low profile) and large site.
We have also created initial versions of our low level designs, ready for architectural and security assessment

Internet connectivity:
We have one major activity to test in our POC sites and that is provisioning of internet connectivity.
We thought it was best to explore new internet providers, especially those who are ore local to the council and may have involvement with the council. So last week, we invited 4 providers to come and talk to us about how they may provide internet connectivity to council properties using the POC sites as case studies.
We had wonderful presentations from community fibre, Optimity and Hyperoptics. There technologies seemed really impressive and we will now spend the next sprint working out how we might engage with all of them, so that we can test their technologies and see how they may fit into our plans and user needs.

Moving forward:
As noted at the top, we enter our design sprint 2 tomorrow and we hope to achieve the following

  1. Move our designs to the next version
  2. Organise and have our first assessment of the designs by internal architectural team and pick up their comments
  3. Organise design assessment – including with external assessors
  4. Complete our product cost profiling to enable us have a clearer view of implementation cost and recommendation
  5. Progress our engagement with our local ISPs
  6. Do our end of discovery/early design phase show and tell – this Thursday the 13th at 10.30am (it’s on open events calendar)

The team as ever, have been incredibly wonderful and committed to what we are doing. So special thanks to Henry, Isaiah, Chidi, Shafiq, Husain, Mal and Gill

Submit my Planning Application Weeknotes Week commencing – 3rd June 2019

Hello all,

Welcome to Submit my Planning Application weeknotes.

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project.

Thanks

Farhan has been invaluable to us in assisting with testing real applications through our system. Thanks to him for his time and patience.

What we did this week

  • Progressed linking up the front and back ends of the system. We are very nearly there and expect next week to be the week where everything you submit via the form is stores successfully in the back end.
  • Looked into how Gov.Notify might work for our transactional email and gathered some documentation on that for the team to review
  • Started thinking about which metrics we will use to track success and how me might measure those metrics

What’s next:

  • Planning and kicking off sprint 2 (which will focus on accounts)
  • Evaluating the data and feedback from our testing of ‘real applications’ and deciding what needs to be addressed now (if anything)
  • We need to decide what URL our service can be accessed from

What are we keeping an eye on?

  • Other planning projects that may impact on ours (namely the replacement of Northgate M3 with Tascomi for planning applications)
  • Other ICT projects that may impact on ours (namely the API factory which is re-engineering Hackney’s environments and development processes)
  • Progress on the Addresses API at Hackney as or project is dependent on this

Decisions:

  • None of note this week

As always, get in touch if you want to know more