Submit My Planning Application weeknotes – Week commencing 29/07/2019

Welcome to Submit My Planning Application weeknotes. 

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, also be sure to check out our blog post. 

Thanks

A big thank you to all assessors who was at our Alpha Phase Service Assessment. It was great to hear the different perspectives and to receive the healthy challenges. We’ve got a lot to consider and to implement! We appreciate your involvement. As well as the feedback and questions!

I’d also like to specifically thank Paul Tyler who came in as an assessor last minute. Not only was he really engaged, he also got up to speed in a short amount of time. Thank you once again Paul Tyler!

What we did this week:

  • We had a preparation session for the Service Assessment, to ensure everyone is confident in their roles and responsibilities. 
  • We had our Alpha phase Service Assessment! Well done for overcoming all the hurdles. From the service assessment, we can take this useful feedback and implement any action points moving forward
  • Worked on general testing such as, any timeout sessions and Error 404 
  • Minor bugs have been discovered, when refreshing pages and loading existing data. We’re addressing them to ensure users are able to use and get through the service with all features working
  • We have switched to using AWS DocumentDB for the backend data store, enabling a simpler deployment 
  • The Information Management team have told us that we do not require a full Privacy Impact Assessment, 
  • We’re 99% into the integration of Gov.UKPay and it’s much easier than we had anticipated it to be 

What’s next:

  • We will be creating the Alpha Phase Service Assessment report within 10 days time
  • There will be further testing to ensure no major bugs are present within our service 
  • Continuing with the General To Dos; Error 404s and any session timeouts

What are we keeping an eye on?

  • Integrating with Tascomi 
  • Address API 

Decisions:

  • None this week!

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Mathew T, Nic and Hidayat).

Submit My Planning Application weeknotes – Week commencing 22/07/2019

Welcome to Submit my Planning Application weeknotes. 

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, also be sure to check out our blog post. 

Thanks

A thank you to Cecilia from Planning for spending time discussing how payments are reconciled with Planning Portal.

What we did this week:

  • We’ve completed the Privacy Impact Assessment Screening Questions for using the Analytic Tool, Woopra and received feedback for the Information Management Team. We now need to complete the Screening Questions for the whole service to give a holistic picture of what we’re trying to achieve.
  • We’ve been cracking on with the Service Assessment Trello board, to ensure all information is visualized in the best way 
  • We’ve planned on how we’ll deliver our findings for the Service Assessment  
  • Worked on general testing such as, any timeout sessions and Error 404 
  • Progressed on storing the correct documents against each application, we’ve connected the front end from the back end and now we’re implementing the location plan page, alongside other supporting documentation 
  • Fixing bugs on the Location plan 
  • Hactar have started the build for the Integration with GOV.UK Pay. We’ve met with those in the Planning Team who are responsible for reconciliation of payments from Planning Portal to ensure we understand how we’re going to reconcile the payments from SMPA.
  • We’re revisiting copy for transactional emails to make them more specific and aligned to our brand 

What’s next:

  • Continuing with working on how we’re gathering the metrics; using either Woopra or another option 
  • Working on how to store supporting documentation that’s supplied via SMPA on Hackney infrastructure so that Hackney can manage that data 
  • Our Service Assessment is next week! 
  • We’re progressing with the Privacy Impact Assessment for the whole project as well as for Woopra but we’re waiting on 
  • Implementing the integration of govUK>Notify 

What are we keeping an eye on?

  • Integrating with Tascomi 
  • Address API 

Decisions:

  • We will decide to use Woopra for analytics but it’s dependent on the outcome of the Privacy Impact Assessment  

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Mathew T, Nic and Hidayat).

Submit My Planning Application weeknotes – Week commencing 15/07/2019

Welcome to Submit my Planning Application weeknotes. 

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, be sure to check out our blog post. 

Thanks

A big thank you to the Planning team who were able to attend the Show and Tell. We appreciate the involvement during the Show and Tell. As well as the feedback and questions! Here is the link to the slide deck – https://docs.google.com/presentation/d/1MJgccFd0AscTnwoMcQE5bJ7_OnUslltU2Lp0X8gVidU/edit?usp=sharing

What we did this week:

  • We had our 2nd out of 3 Show and Tells for the Go Live phase this week! We’ve attached the slide deck below for those who couldn’t attend.
  • We had a preparation session for the Service Assessment, to ensure everyone knows their roles on the day and that we know what we are going to present to our assessors.
  • We now have the beginnings of the account system built. This allows users to manage their applications, save and return to them.
  • Worked on general testing such as, any timeout sessions and Error 404 
  • Concentrated on ‘Upload Supporting Documents’.

What’s next:

  • Complete our Privacy Impact Assessment so that we know that the data we collect, complies with any legal and regulatory compliance requirements.
  • Continuing with working on how we’re gathering the metrics.

What are we keeping an eye on?

  • Integrating with Tascomi 
  • Address API 

Decisions:

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Mathew T, Nic and Hidayat).

Submitting a Planning Application weeknotes – Week commencing 12/09/2019

Welcome to Submit my Planning Application weeknotes. 

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, also be sure to check out our blog post which will be up next week! 

Thanks

A thank you to Philippa who has helped me shape my thinking around how I can facilitate the preparation sessions ahead of the service assessment. And how I can deliver these sessions at a high standard well enough for the team to get the best out of them.   

What we did this week:

  • Started sprint 4 and our main focuses are working on the Submit Form and Make payment 
  • Added the chosen URL to Hackney’s DNS register    
  • We’ve found a way to store details of our users so that they can come back to applications without having to re-enter them each time
  • Worked on general testing such as, any timeout sessions and Error 404 
  • Added on endpoints for ‘creating and editing a user/user profile’   
  • Added GeoJSON (an open standard format designed to represent simple geographical features) data structures to the site address 
  • Added a way for the front end application to track the state of the application, so that when users come back to their application, they’ll be able to make changes and the edits they made previously will be shown 
  • Preparation for the Show and Tell

What’s next:

  • Preparation session for the Service Assessment 
  • Working on the upload documents 
  • We will be having a Show and Tell next week –

Time: 1:30 PM till 2 PM. 

Date: Thursday the 18th of July,

Location: Hackney Service Centre, E8 1DY  

What are we keeping an eye on?

  • Integrating with Tascomi 
  • Address API 

Decisions:

  • None this week

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Matthew T, Nic).

Submit My Planning Application weeknotes – Week commencing 01/07/2019

Hello all,

Welcome to Submit my Planning Application weeknotes. 

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, also be sure to check out our blog post. 

Thanks

A joint thank you to Rashmi and Emma H. Rashmi for constantly giving time towards helping us understand what we need to know, as their work will affect our project. And Emma for ensuring that these conversations with Rashmi are still happening and that the learning from it is shared with the rest of the team.

What we did this week:

  • Finalised data structure for materials 
  • Finished work that allows us to get application data out of the service
  • Created a secure way to authenticate users so that user data won’t be compromised during login
  • Shared integration document with Tascomi
  • Completed linking an application to a single account so that you will only ever see your own applications
  • Created draft copy for different emails that’ll be automatically sent to Users when interacting with the service, known as transactional emails 
  • Continued with testing 
  • Tested whether the data submitted from the front end, comes up in the back end so that the data can be used at a later stage 
  • Continue working on the submit form because we’ve identified and are fixing bugs 

We have made progress on storing user details in their accounts

What’s next:

  • Making a decision on a payment provider, either Civica ePay or GovUK Pay
  • The URL for our service has been chosen and now we will work with the Hackney Infrastructure team to implement it 
  • We’re working on the reporting metrics and how we will gather those

What are we keeping an eye on?

  • Integrating with Tascomi 
  • Address API 

Decisions:

  • None this week

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Matthew T, Nic).