Submit My Planning Application weeknotes – Week commencing 15/07/2019

Welcome to Submit my Planning Application weeknotes. 

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, be sure to check out our blog post. 

Thanks

A big thank you to the Planning team who were able to attend the Show and Tell. We appreciate the involvement during the Show and Tell. As well as the feedback and questions! Here is the link to the slide deck – https://docs.google.com/presentation/d/1MJgccFd0AscTnwoMcQE5bJ7_OnUslltU2Lp0X8gVidU/edit?usp=sharing

What we did this week:

  • We had our 2nd out of 3 Show and Tells for the Go Live phase this week! We’ve attached the slide deck below for those who couldn’t attend.
  • We had a preparation session for the Service Assessment, to ensure everyone knows their roles on the day and that we know what we are going to present to our assessors.
  • We now have the beginnings of the account system built. This allows users to manage their applications, save and return to them.
  • Worked on general testing such as, any timeout sessions and Error 404 
  • Concentrated on ‘Upload Supporting Documents’.

What’s next:

  • Complete our Privacy Impact Assessment so that we know that the data we collect, complies with any legal and regulatory compliance requirements.
  • Continuing with working on how we’re gathering the metrics.

What are we keeping an eye on?

  • Integrating with Tascomi 
  • Address API 

Decisions:

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Mathew T, Nic and Hidayat).

Submitting a Planning Application weeknotes – Week commencing 12/09/2019

Welcome to Submit my Planning Application weeknotes. 

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, also be sure to check out our blog post which will be up next week! 

Thanks

A thank you to Philippa who has helped me shape my thinking around how I can facilitate the preparation sessions ahead of the service assessment. And how I can deliver these sessions at a high standard well enough for the team to get the best out of them.   

What we did this week:

  • Started sprint 4 and our main focuses are working on the Submit Form and Make payment 
  • Added the chosen URL to Hackney’s DNS register    
  • We’ve found a way to store details of our users so that they can come back to applications without having to re-enter them each time
  • Worked on general testing such as, any timeout sessions and Error 404 
  • Added on endpoints for ‘creating and editing a user/user profile’   
  • Added GeoJSON (an open standard format designed to represent simple geographical features) data structures to the site address 
  • Added a way for the front end application to track the state of the application, so that when users come back to their application, they’ll be able to make changes and the edits they made previously will be shown 
  • Preparation for the Show and Tell

What’s next:

  • Preparation session for the Service Assessment 
  • Working on the upload documents 
  • We will be having a Show and Tell next week –

Time: 1:30 PM till 2 PM. 

Date: Thursday the 18th of July,

Location: Hackney Service Centre, E8 1DY  

What are we keeping an eye on?

  • Integrating with Tascomi 
  • Address API 

Decisions:

  • None this week

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Matthew T, Nic).

Submit My Planning Application weeknotes – Week commencing 01/07/2019

Hello all,

Welcome to Submit my Planning Application weeknotes. 

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, also be sure to check out our blog post. 

Thanks

A joint thank you to Rashmi and Emma H. Rashmi for constantly giving time towards helping us understand what we need to know, as their work will affect our project. And Emma for ensuring that these conversations with Rashmi are still happening and that the learning from it is shared with the rest of the team.

What we did this week:

  • Finalised data structure for materials 
  • Finished work that allows us to get application data out of the service
  • Created a secure way to authenticate users so that user data won’t be compromised during login
  • Shared integration document with Tascomi
  • Completed linking an application to a single account so that you will only ever see your own applications
  • Created draft copy for different emails that’ll be automatically sent to Users when interacting with the service, known as transactional emails 
  • Continued with testing 
  • Tested whether the data submitted from the front end, comes up in the back end so that the data can be used at a later stage 
  • Continue working on the submit form because we’ve identified and are fixing bugs 

We have made progress on storing user details in their accounts

What’s next:

  • Making a decision on a payment provider, either Civica ePay or GovUK Pay
  • The URL for our service has been chosen and now we will work with the Hackney Infrastructure team to implement it 
  • We’re working on the reporting metrics and how we will gather those

What are we keeping an eye on?

  • Integrating with Tascomi 
  • Address API 

Decisions:

  • None this week

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Matthew T, Nic).

Submit My Planning Application weeknotes – Week commencing 24th June 2019

 Hello all,

Welcome to Submit my Planning Application weeknotes.

For more general updates, continue to check our project site; showing all the great stuff we’re doing and key information about the project. Alongside the project site, there’ll be a blog post being released very soon.

Thanks

Thanks to Ana for being resilient and for ploughing through a hefty task in the previous sprint! 

What we did this week

  • We’ve kicked off sprint 3 where our main focus is on accounts and document uploads 
  • Fixed issues with data structures 
  • Authentication completed on the back end, now going to be connected to the front end 
  • Progression on the preparation for the Service Assessment 
  • Finalised data structures 
  • Completed matching schema 
  • Established security needs 
  • We’ve written a full walk through test case 
  • Focused on authenticating users and their data whilst logging on 
  • Looking at ways to measure the performance of the service 

What’s next:

  • Working with the Planning team to create the transactional emails 
  • Continue working on preparation for the Service Assessment 
  • Focus on the ‘Submit form’ 
  • Focus on ‘Managing my account’
  • Ongoing testing 

What are we keeping an eye on?

  • Meetings with Rashmi regarding the integration of Civica pay

Decisions: 

  • Worked with planning to choose a URL; planningapplications.hackney.gov.uk

Thanks for reading!

Planning Applications Team

(AKA Emma H, Andy B, Andy E, Ana, Matthew T, Nic and Hidayat).

Creating a Job Description Register weeknotes – Week commencing 17/06/2019

Good afternoon all, 

This week: 

  • This week we interviewed different Councils to understand how they store and manage their Job Descriptions (JD) and Job Evaluations (JE). From these calls, we identified many similarities and differences. 
  • Similarities: Most Councils use GLPC scheme for Job Evaluation and are facing similar problems i.e. versioning and storage. One of the other key similarities was that all the Councils have no link between the JD and the JE and have to access each document separately from different drive/system.
  • Differences: Councils use G-Suite and Sharepoint to manage and store the Job Descriptions but don’t have a set system that works. 
  • Ownership: We also discovered that the ownership (keeping JDs up-to-date) of the JDs tend to be the Business Managers or a mixture of Business Managers and HR Business Partners. At Hackney, the Ownership of the Job Description is with the Business Manager. 
  • Control: In all cases, HR team were responsible for storing the JDs. So, at anytime, when an employee needs a JD, they request it from their Manager or from HR Business Partner which is quite labour intensive. 
  • Off the back of the calls with the Councils, they have all decided to participate and contribute towards further User Research. In addition, they have shown great interest in the outcome of this project.
  • We’ve continued making progress on our ‘End of Discovery Phase’ checklist, we are around 80% complete! 

Next week:  

  • We will be continuing with the ‘End of discovery phase’ checklist 
  • We will be carrying out more user research; interviews with other Councils.

Thank you for reading.